Mevlana Institutional Coordinator
The Mevlana Institutional Coordination Office coordinates the institutional, academic, and administrative processes related to student and faculty exchange activities between higher education institutions in Türkiye and those abroad.
Information Regarding Mevlana Exchange Program Activities
Application, evaluation, selection, and mobility procedures for student and faculty mobility under the Mevlana Exchange Program within Sivas Cumhuriyet University., It will not be implemented until further notice.
Any new information regarding the program, application schedule, or mobility opportunities will be published separately on the official website of the International Relations Office.
Mevlana Exchange Programme
The Mevlana Exchange Program is an exchange program that aims to develop academic cooperation between higher education institutions, provide experience in different educational environments, and increase international academic interaction.
The Main Objective of the Coordination Office
The main objective of the Coordination Office is to ensure that student and faculty mobility activities carried out within the scope of the Mevlana Exchange Program are conducted in accordance with the program rules, relevant legislation, institutional decisions, and signed exchange protocols.
Within this framework, the program's announcement, application, evaluation, selection, placement, academic recognition, certification, monitoring, reporting, and archiving processes are coordinated in collaboration with relevant academic and administrative units.
Scope of the Program
The main areas of mobility and institutional cooperation within the Mevlana Exchange Program are listed below.
Outgoing Student Mobility
This covers the procedures for students enrolled at our university to study for a specific period at higher education institutions abroad with which we have signed exchange protocols.
Incoming Student Mobility
This covers the admission, registration, course selection, and academic processes for students coming to our University from partner higher education institutions abroad.
Faculty Mobility
This covers the procedures related to teaching staff conducting academic activities and teaching programs at partner higher education institutions.
Exchange Protocols
This includes the preparation of protocols between our university and higher education institutions abroad, defining the academic fields and quotas within the program.
Tasks of the Coordinator
Key tasks include ensuring that processes related to the Mevlana Exchange Program are conducted in an orderly, transparent, and legally compliant manner throughout the University.
Preparing program announcements
It prepares student and faculty mobility announcements that include application requirements, quotas, evaluation criteria, dates, and required documents.
Application and evaluation processes
It ensures that applications to the program are checked for format and documentation, and that the evaluation and selection processes are carried out in cooperation with the relevant committees.
Execution of exchange protocols
It coordinates the preparation, signing, monitoring, and updating of protocols related to collaborations with higher education institutions abroad.
Execution of participant procedures
It monitors the acceptance, nomination, document preparation, correspondence, pre-mobility and post-mobility processes of the eligible participants.
Supporting academic recognition
It contributes to the coordination of processes related to the recognition of courses and academic studies completed by students abroad by the relevant academic units.
Monitoring, reporting, and archiving.
It ensures the regular monitoring and archiving of data related to program activities, participant documents, official correspondence, and institutional reports.
From Application to Completion of Mobility
If an announcement is published within the scope of the program, the mobility process generally consists of the following stages. Specific provisions stated in the announcement text are reserved.
Advertisement and Application
The quotas, application requirements, evaluation criteria, and schedule will be announced.
Evaluation
Applications are reviewed and placement procedures are carried out in accordance with the terms of the announcement.
Certification
Acceptance, learning or training protocol and other mobility documents are prepared.
Mobility
The participant carries out the activity between the dates specified by the higher education institution that accepts the activity.
Recognition and Closing
Post-activity documents are submitted; recognition, reporting, and file closing processes are completed.
Basic Document and Transaction Groups
The required documents may vary depending on the type of mobility and the relevant announcement provisions. The document list specified in the announcement text will be taken as the basis.
Application Documents
Application form, student or staff certificate, and supporting documents requested in the advertisement.
Academic Documents
Transcript, course information, academic study plan, and relevant academic unit decisions.
Foreign Language Certificate
The exam or foreign language proficiency certificate that is stated as acceptable in the relevant advertisement.
Admission and Nomination
Acceptance letter, nomination letter, and other documents requested by the host institution.
Mobility Protocol
Learning protocol for students; academic activity or teaching plan for instructors.
Post-Activity Documents
Certificate of participation, final report, transcript, recognition documents, and other supporting documents as required.
Important Considerations for Applicants and Participants
The advertisement text will be taken as the basis.
Application requirements, quotas, evaluation criteria, dates, and document requirements are specified in the relevant mobility announcement.
The deadlines are binding.
It is the applicant's responsibility to comply with the announced deadlines and times for application, appeal, document submission, and mobility processes.
All documents must be submitted.
Incorrect, incomplete, illegible, or documents not submitted within the deadline may be disqualified in accordance with the relevant announcement and program provisions.
Academic recognition is administered by the relevant departments.
Course matching and academic recognition processes are finalized by the authorized boards of the academic unit in which the student is enrolled.
Requests Regarding the Mevlana Exchange Program
Formal requests regarding the program, proposals for institutional collaboration, and requests for information regarding the application process should be submitted to the Mevlana Institutional Coordinator through the International Relations Office.
The information on this page is for general informational purposes only. Current legislation published by authorized bodies, program rules, university decisions, and specific provisions in relevant mobility announcements take precedence.